#MICROSOFT 365 OUTLOOK SETTINGS AUTO ARCHIVE ARCHIVE#
Mail older than the specified time can be moved from both the Inbox folder and the local Archive folder. This ensures users don’t have to delete old mail to make room for new mail. You can also delete messages or move them to specific folders if that’s more your style.įor users with large mailboxes in an Office 365 Enterprise organization, we recommend administrators set an Archive Policy that moves items to an Online Archive after one year, or less if users are reaching their mailbox quota faster. We recommend using the new Archive feature to keep your Inbox clean of messages you’ve already answered or acted on. Recommendations for using Archive and Online Archive If an Online Archive is enabled, administrators and users can set up their mailbox to automatically move old messages to the Online Archive using Archive Policies. As a result, it isn’t included in searches performed from the Inbox. A user’s Online Archive acts somewhat like a second account in Outlook with its own folder structure. These customers can use an Online Archive to avoid deleting old mail. Online Archive is a feature for Office 365 enterprise customers who have uncommonly large mailboxes. If you archive a message by mistake, go to the Archive folder and move the message back to your Inbox. NOTE: Your message(s) will be moved to the Archive folder you’ve specified. If you’ve used Archive on another Outlook client like, you won’t see the prompt and items will be moved to your existing Archive folder.If you haven’t previously set up an archive folder, you’ll get this prompt:.On the Home tab, in the Delete group, choose Archive.Choose one or more messages in your folder to archive.Messages are still stored in your mailbox, but they’re in another folder. Moving messages to your Archive folder won’t reduce your mailbox size.
You can use the Archive button in the Delete group on the Home tab to move one or more messages to an archive folder without deleting them. Office 365 for business customers also have access to an Online Archive. Uncheck the Run AutoArchive every n days box.Outlook 2016 includes a quick archive feature on the Home tab of the ribbon. Under AutoArchive, click AutoArchive Settings. To archive only when you want, turn off AutoArchive. This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.Ĭheck the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving. pst files if you want to archive some folders using different settings. Under Archive items older than, enter a date. Check with your system administrator for more information.Ĭlick the Archive this folder and all subfolders option, and choose the folder you want to archive. It's also possible that your organization has a mail retention policy that overrides AutoArchive.
Tip: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server.
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